Bentonville Bike Fest

where everyone is welcome

Disclaimer: Bentonville Bike Fest Pedal to the Medal LLC, the organizer of the Bentonville Bike Fest, presents this disclaimer to all patrons purchasing tickets for the event: Event Details:

Bentonville Bike Fest   Kenny Belaey

Belgium -

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Bentonville BikeFest May 24-26 2024, See you there

Terms & conditions

Disclaimer: Bentonville Bike Fest

Pedal to the Medal LLC, the organizer of the Bentonville Bike Fest, presents this disclaimer to all patrons purchasing tickets for the event:

  1. Event Details: While every effort has been made to ensure the accuracy of event details including dates, venues, and scheduled activities, Pedal to the Medal LLC reserves the right to make changes to the event program without prior notice.

  2. Ticket Validity: Tickets purchased for the Bentonville Bike Fest are valid only for the specified event dates and venues as outlined at the time of purchase. Pedal to the Medal LLC shall not be held liable for any inconvenience or loss arising from the inability to use tickets for any reason.

  3. Cancellation or Postponement: In the event of unforeseen circumstances, including but not limited to adverse weather conditions, natural disasters, or governmental regulations, Pedal to the Medal LLC reserves the right to cancel, postpone, or reschedule the Bentonville Bike Fest. In such cases, ticket holders may be entitled to refunds or alternative arrangements as determined by Pedal to the Medal LLC.

  4. Assumption of Risk: Participation in activities and events at the Bentonville Bike Fest may involve inherent risks, including but not limited to accidents, injuries, and property damage. By purchasing tickets and attending the event, patrons acknowledge and assume all risks associated with their participation.

  5. Liability Waiver: Pedal to the Medal LLC, its affiliates, sponsors, vendors, and partners shall not be held liable for any personal injury, loss, damage, or expense incurred by patrons during the Bentonville Bike Fest, including but not limited to injuries sustained while participating in activities, using equipment, or attending related events.

  6. Conduct and Behavior: Patrons are expected to conduct themselves in a responsible and respectful manner at all times during the Bentonville Bike Fest. Pedal to the Medal LLC reserves the right to refuse admission or eject any individual whose behavior is deemed disruptive, threatening, or in violation of event rules and regulations, without refund or compensation.

  7. Ticket Sales: All ticket sales are final and non-refundable, except as otherwise provided herein or required by law. Tickets may not be exchanged, resold, or transferred without the express permission of Pedal to the Medal LLC.

  8. Pet Policy: Pets are welcome at the Bentonville Bike Fest, but they must be kept on a leash at all times. Owners are responsible for their pets' behavior and must ensure that they do not disturb other patrons or pose a safety risk. Pedal to the Medal LLC reserves the right to request the removal of any pet displaying aggressive behavior or causing a disturbance. Owners are also responsible for cleaning up after their pets.
  9. Photography and Image Release: By attending the Bentonville Bike Fest, attendees, riders, visitors, and exhibitors consent to being photographed, filmed, or recorded during the event. Pedal to the Medal LLC reserves the right to use these images and recordings for promotional, marketing, and advertising purposes, including but not limited to print, digital, and social media platforms. Individuals who prefer not to be photographed or recorded should notify event staff or photographers accordingly.
  10. Newsletter Subscription: By providing attendee, sponsor, exhibitor, or rider information, individuals consent to receive newsletters and promotional emails from Pedal to the Medal LLC regarding the Bentonville Bike Fest and related events. Subscribers may opt out of receiving these communications at any time by following the unsubscribe instructions included in the emails or by contacting Pedal to the Medal LLC directly.
  11. Firearms Policy: For the safety and security of all attendees, firearms, weapons, and other dangerous objects are strictly prohibited at the Bentonville Bike Fest premises. Patrons found in possession of such items will be denied entry or expelled from the event without refund. Pedal to the Medal LLC reserves the right to implement necessary security measures to enforce this policy and ensure the well-being of all participants.

    By purchasing tickets for the Bentonville Bike Fest and/or by attending the Bentonville Bike Fest, patrons agree to abide by the terms and conditions outlined in this disclaimer. Pedal to the Medal LLC reserves the right to update or modify this disclaimer at any time without prior notice.



SPONSORSHIP AND VENDORS TERMS & CONDITIONS

Pedal to the Medal LLC (the "Organizer") is the organizer of the event known as Bentonville Bike Fest (the “Event”).

These Terms and Conditions (“Terms”) supplement the terms and conditions applicable to the promotional opportunities contracted with the Organizer by Sponsor in the sponsorship agreement or similar document that references these terms and conditions (“Agreement”).

  1. Rights. Organizer hereby grants to Sponsor the benefits and rights (“Sponsorship Rights) set forth in the Agreement. To the extent the Rights include the right for Sponsor’s logos, trademarks, service marks, and trade (each a “Sponsor Trademark”) to be featured in Event marketing or materials, Sponsor grants the Organizer a nonexclusive limited license to use, display, and reproduce its Sponsor Trademarks only in connection with the promotion and advertisement of the Event and any listing of the sponsors of the Event during the Term. The Organizer shall obtain the written consent of the Sponsor before each use, display, and reproduction of the Sponsor Trademarks; however, if the Sponsor fails to approve or reject any use, display, or reproduction within 10 days after receipt of written notice, the Sponsor shall be deemed to reject that use. If for any reason, any of the Rights cannot be delivered, Sponsor will be informed as soon as reasonably practicable, and mutually agreed alternative benefits in respect of the Event with an equivalent value will be substituted, or if such alternative benefits cannot be provided, Sponsor's sole and exclusive remedy shall be a refund of the fees paid by Organizer proportionate to the Rights not received by Sponsor. Organizer’s liability for any error or failure to provide the Rights shall in no event exceed a refund of the amounts actually paid by Company hereunder.

  2. Organizer Trademarks. Organizer hereby grants the Sponsor a nonexclusive limited license to use, display, and reproduce the logos, trademarks, service marks, and trade names, associated with the Event (each an " Organizer Trademark") only in connection with the promotion and advertisement of the Sponsor's products and services during the Term. The Sponsor shall obtain the written consent of the Organizer before each use, display, and reproduction of the Organizer Trademarks. However, if the Organizer does not approve or reject any proposed use, display, or reproduction within 10 days after receipt of written notice, the Organizer will be deemed to reject that use. All Organizer Trademarks provided, leased, or licensed to the Sponsor in connection with the Event are the Organizer's sole property, and the Sponsor has no ownership or other intellectual property rights in those items. All use by Sponsor of the Organizer Trademarks shall inure to the benefit of Organizer.

  3. Sponsor Obligations. Sponsor shall provide at its cost (i) all artwork relating to its name and Sponsor Trademarks and all other required creative materials ("Creative Materials") within the deadlines set by Organizer, and (ii) such other information as may be requested by Organizer, including samples of any advertising material or any products that are to be promoted in association with the Event, in each case for prior written approval by Organizer. Sponsor grants Organizer the non-exclusive, non-transferable, royalty-free right and license, during the Term, to use the Creative Materials in the form and manner approved by Sponsor solely to enable Organizer to perform its obligations hereunder. Sponsor shall not (i) distribute any promotional materials referencing the Event and/or using the Event Marks ("Promotional Materials") until it has received written confirmation from Organizer approving the materials; (ii) engage in any joint promotion with any third party in relation to the Event without the consent of Organizer, or (iii) use or permit the use of the Rights in a manner that will disparage the Event or be otherwise prejudicial or defamatory to the image or reputation of the Event, or Organizer. Sponsor shall promptly comply with all instructions and directions issued by or on behalf of Organizer in connection with the Event and its promotion (including without limitation any instructions or directions given in relation to use of the Event facility at which the Event is being held). Organizer shall not be responsible for any failure or delay in providing any of the Rights if such failure or delay occurs directly or indirectly as a result of Sponsor's failure or delay in complying with any of Organizer's instructions or directions.

  4. COMPLIANCE WITH LAWS/STANDARDS. Sponsor shall comply with all federal, state, and local laws, rules, standards, regulations and ordinances ("Laws"), including but not limited to copyright laws and all Organizer and Event facility rules and regulations. Sponsor represents and warrants that the Sponsor Trademarks, Creative Materials, Promotional Materials and any other Intellectual Property it provides for use in connection with the Rights will not violate, infringe or misappropriate any rights of any third party. Sponsor shall be solely responsible for obtaining any necessary tax identification numbers and any licenses, permits or approvals required under any Law and for paying all taxes (including all sales taxes), license fees, use fees, or other fees, charges, levies or penalties that may become due to any governmental authority in connection with the Rights and Sponsor's participation in the Event. All amounts due from Sponsor to Organizer are exclusive of VAT or other similar taxes, which amounts shall be invoiced to and borne exclusively by Sponsor. Subject to applicable Laws, all amounts due from Sponsor to Organizer shall be paid in full in U.S. dollars (unless a different currency is specified in the Agreement) without reduction for withholding or other taxes, deductions or offsets of any kind. If applicable, (i) Sponsor shall pay the cost of conversion to U.S. dollars, and (ii) any required withholdings or taxes will be paid by Sponsor to the appropriate third party. Sponsor must comply with applicable union work rules if union labor will be made available. If Organizer becomes aware of Sponsor's failure to comply with any applicable Law, such failure to comply shall be cause for termination of the Rights and Sponsor's participation in the Event.

  5. Force Majeure. Cancellation of Event due to an Act of God, fire, flood, storms, riots, strikes, weather, pandemic, hurricane, war, extreme adverse weather conditions, unavailability or interruption of utilities, conflict, civil strife, terrorism, labor difficulties, epidemics or any other similar force or cause, and any act or order of any public authority (federal, state, local), beyond Sponsor’s or Organizers’s control, shall be considered Force Majeure. Any such Force Majeure occurrence shall not release Sponsor or the Pedal to the Medal from their respective performance obligations herein, which shall only be postponed during the period of any Force Majeure, unless the parties mutually agree to terminate the Agreement and in such event nether party shall have any further obligation or liability to the other party, subject to any terms which expressly survive the termination or expiration of the Agreement, except, that in the event of a Force Majeure event, as set forth above, in the event the parties are not able to agree upon a mutually acceptable date for re-scheduling or substituting any event which has had to be postponed as a result of the Force Majeure Event, Sponsor understands and agrees that Organizer has expended resources for the Event and there will be no refunds for monies previously remitted by Sponsor to Organizer.

  6. Vendor shall at all times during the event maintain commercially reasonable insurance coverage, including at least Comprehensive Commercial General Liability and advertising injury coverage with limits of two million USD ($2,000,000) in the aggregate. If Vendor is providing product, Vendor must also maintain product recall coverage in commercially reasonable amounts. Vendor agrees to name “pedal to the medal llc ., and its subsidiaries and affiliates” as additional insureds on all such policies of insurance. Vendor shall provide proof of insurance upon P2M’s request, which shall indicate that the policy includes advertising injury coverage.

    Pedal to the Medal LLC reserves the right to update or modify this disclaimer at any time without prior notice.


**Bentonville Bike Fest Platform: Terms and Conditions for Booth Space Purchase**

**1. Agreement Overview**

These Terms and Conditions ("Agreement") govern the purchase of booth space through the Bentonville Bike Fest platform ("Platform") by companies, brands, or organizations ("Vendor"). By purchasing a booth space, the Vendor agrees to comply with this Agreement and all applicable laws and regulations.

**2. Booth Space Reservation**

2.1. **Booth Selection**: The Vendor must select a booth space from the available options listed on the Platform. Booth space is granted on a first-come, first-served basis and is subject to availability.

2.2. **Payment**: To reserve a booth space, the Vendor must complete payment as per the specified rates on the Platform. Payment must be made in full to secure the reservation.

**3. Vendor Obligations**

3.1. **Compliance**: The Vendor must comply with all applicable local, state, and federal laws and regulations, including safety codes and fire regulations.

3.2. **Set-Up and Tear-Down**: The Vendor must set up and tear down their booth within the designated times specified by the Bentonville Bike Fest organizers. Failure to do so may result in additional fees or the removal of the booth.

3.3. **Safety and Cleanliness**: The Vendor is responsible for maintaining the safety and cleanliness of their booth space throughout the event.

3.4. **Prohibited Activities**: The Vendor is prohibited from conducting illegal activities, selling counterfeit products, or engaging in activities that could harm the reputation of the Bentonville Bike Fest.

**4. Event Changes or Cancellations**

4.1. **Event Modifications**: Bentonville Bike Fest reserves the right to modify the event's schedule, layout, or other aspects as necessary for operational or safety reasons.

4.2. **Event Cancellation**: If the event is canceled by Bentonville Bike Fest, all booth space fees will be refunded to the Vendor in full within 30 days of the cancellation notice.

**5. Refund Policy**

5.1. **Refund Requests**: Refund requests must be submitted in writing to Bentonville Bike Fest no later than 30 days before the event's start date. Refund requests made after this deadline will not be accepted.

5.2. **No-Shows**: If the Vendor fails to attend the event without prior notice or fails to request a refund within the specified timeframe, the booth space fee will not be refunded.

**6. Indemnification and Liability**

6.1. **Indemnification**: The Vendor agrees to indemnify and hold harmless Bentonville Bike Fest, its organizers, employees, and affiliates from any claims, damages, or liabilities arising from the Vendor's participation in the event, including property damage or personal injury.

6.2. **Limitation of Liability**: Bentonville Bike Fest's liability to the Vendor is limited to the booth space fee paid by the Vendor. Bentonville Bike Fest is not responsible for any consequential, indirect, or incidental damages arising from the Vendor's participation in the event.

**7. Governing Law and Dispute Resolution**

7.1. **Governing Law**: This Agreement is governed by the laws of the State of Arkansas, without regard to its conflict of laws principles.

7.2. **Dispute Resolution**: Any disputes arising under or in connection with this Agreement must be resolved through good-faith negotiations. If a resolution is not reached, disputes will be subject to binding arbitration in Bentonville, Arkansas.

** 8.1 Vendor Insurance: Vendor shall at all times during the event maintain commercially reasonable insurance coverage, including at least Comprehensive Commercial General Liability and advertising injury coverage with limits of two million USD ($2,000,000) in the aggregate. If Vendor is providing products, Vendor must also maintain product recall coverage in commercially reasonable amounts. Vendor agrees to name "Pedal to the Medal LLC, and its subsidiaries and affiliates" as additional insureds on all such policies of insurance. Vendor shall provide proof of insurance upon Bentonville Bike Fest's request, which shall indicate that the policy includes advertising injury coverage.

By purchasing a booth space through the Bentonville Bike Fest Platform, the Vendor acknowledges that they have read and agreed to these Terms and Conditions and Refund Policy. If you have any questions, please contact our support team for clarification.


Pedal to the Medal LLC reserves the right to update or modify these terms & conditions at any time without prior notice.

Platinum supporter

  Ozark Foundation  

Gold Sponsors

  Haleon    Advil    Emergen-C    Voltaren    Niagara water  

Silver Sponsors

  PABST    Continental Tires    Blackburn design    Bell helmets    Trailblazers  

Bronze Sponsors

  Junk    Ledger Bentonville    Jones Soda Co.    Burt's bees    wd-40 bike  

presenting side event sponsors

  Mojo Cycling    Arnicare by Boiron    GIANT    Lunchables    Hyper BMX    Outshine    Shimano    Huffy    Kraft Heinz  

structural partners

  Crossland Construction Company    Walton Family Foundation    Progressive Bike Ramps    OZ Trails    Visit Bentonville    Landers Toyota    Springdale Tractor Co.    NBDA    Springdale Bike Club    Van Do It    Sign Studio    National Guard    Works    Member's Mark    Mad Engine Global    Republic Services    FAST  

our charities

  Pedal it Forward    All Kids Bikes  

Official apparel

  Bombsquad Senders Union  

Official lodging partners

  Pink Door bnb    Jes Lising Realtor  

Official Media Partners

  iHeart MEDIA  

Official Snack Sponsor

  Honey Stinger  

BIKE VALET SPONSOR

  Walter P More  

Rider Hangout

  Don't Quit  

Volunteer Village supported by

  Visit Bella Vista    Raising Canes    Signature Bank  

contact

pedal to the Medal LLC


Belaey Trials Team

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